Virtual Assistant

We are seeking a highly organized and proactive individual to join our team as a Business Executive Assistant. This position provides essential support to our executives, ensuring efficient workflow and effective communication within the organization. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to multitask in a fast-paced environment.

Responsibilities:

• Manage executives’ calendars, schedule appointments, and coordinate meetings and conference calls.
• Prepare and edit correspondence, reports, presentations, and other documents as requested.
• Handle and prioritize incoming and outgoing communications, including emails, and social media messages.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Attend meetings, take minutes, and follow up on action items.
• Maintain confidential information and handle sensitive matters with discretion.
• Collaborate with cross-functional teams to support various projects and initiatives.
• Provide general administrative support, including filing, organizing documents, and managing office supplies.
• Create reports for internal and external needs.

Qualifcations:

• Proven experience as an executive assistant, administrative assistant, or similar role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with keen attention to detail.
• Proficient in using office productivity tools such as Google Suite and others.
• Strong research and analytical skills, with the ability to gather and summarize information.
• Discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Proactive and solution-oriented mindset, with the ability to anticipate needs and take initiative.
• Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels.
• Experience in creating reports and analyzing data.
• Familiarity with project management principles and tools is a plus.
• Experience in a marketing agency is a plus.