Executive Assistant

We are looking for an experienced Executive Assistant with a background in marketing agencies to provide high-level administrative support to our executives. The ideal candidate will possess excellent organizational, communication, and multitasking skills, along with a strong understanding of the marketing industry.

Qualifications:

• Experience

• Minimum of 5 years of experience as an Executive Assistant in a marketing agency or related industry.

• Skills and Competencies

• • Exceptional organizational and time management skills.
  • Proficiency in calendar and email management software (e.g., Outlook, Google Calendar).
  • Strong written and verbal communication skills.
  • Ability to multitask, prioritize, and handle pressure in a fast-paced environment.
  • Knowledge of marketing industry terminology and processes.

Key Responsibilities:

• Calendar and Schedule Management

• • • Efficiently manage executive calendars, prioritize appointments, and coordinate meetings, ensuring optimal time management and scheduling.

• Communication and Correspondence

• • • Facilitate smooth communication between executives, clients, and internal teams, managing emails and other forms of correspondence effectively.

• Travel Coordination

• • • Coordinate complex travel arrangements, including flights, accommodations, and itineraries for executives attending business meetings, conferences, and events.

• Confidentiality and Discretion

• • • Maintain the highest level of confidentiality in handling sensitive information, both internally and externally.

• Document Preparation and Management

• • • Assist in the preparation, formatting, and proofreading of various documents, reports, and presentations for executive use.

• Expense Management

• • • Assist in managing expense reports and budgets for the executive team, ensuring accuracy and compliance with company policies.

• Meeting and Event Support

• • • Organize and coordinate meetings, events, and conferences, including logistics, materials, and follow-up actions.

• Vendor Management

• • Liaise with vendors and external partners to arrange services and supplies as needed, ensuring smooth operations for the executive team